HPNAP 2025-2026 Application

HPNAP 2025 - 2026 Application
Dear Partner:

Feeding Westchester is accepting applications for funding under the New York State Hunger Prevention Nutrition Assistance Program (HPNAP). The grant cycle runs from July 1, 2025 - June 30, 2026. This means all expenditures must take place during this time period. This includes grants for HPNAP Food Line of Credit and Operations support/equipment. HPNAP Food Grant and Operation Support/Equipment recipients will be notified of allocations in July.

Feeding Westchester would like to know more about the work you are doing and the impact on the community. Review each question carefully and provide a response. Please note, you should be as detailed as possible and refrain from leaving questions incomplete. Answers are reviewed by a committee and scored in accordance with the following criteria: Overall Application, Clients Served, Pounds Per Client, Agency Location, Overall Partnership.

High priority is given to ensuring HPNAP funds create the greatest possible impact. Please provide detailed and specific responses to all application questions.

Please review the below thoroughly and have a plan for completing the application timely:
- Applications are open from Monday, May 5, 2025 and are due NO later than Friday, May 30, 2025 at 5:00pm. Due to the volume of applications received, any applications received after this date will not be accepted.
- All applications must be completed and submitted using the online application.
- No handwritten applications will be accepted; no exceptions.
- All sections must be Complete and Electronically signed for applications to be considered.
- If you cannot complete the application in one sitting, please remember to save your work when exiting and provide your email address. You will be emailed a link soon afterwards which will allow you to reconnect to the application at a later time. Note - many times this email with link ends up in your Junk email folder.
- If you have any technical questions, you may contact the Partner Engagement Team: Kelly Lynch at (914) 909-9620; Wini Bonamico at (914) 909-9615; or Christian Ingunza at (914) 370-4906.
- If your Agency has more than one (1) Program, a seperate application is required for each program. For example, if you operate a food pantry and a soup kitchen, you must complete an application for each.
GRANT ELIGIBILITY
- Your agency must have been a partner with Feeding Westchester for at least 6 months to be eligible for Food and Operation Support funding.
- EFP's which are not-for-profit and have been in continuous operation for at least 12 months may apply for Food and Operation support funding.
- State HPNAP contractors are ineligible for Food and Operation support awards.
- An EFP may only receive Food and Operation Support funding from one State Contractor in a contract year .
- Must provide emergency food services to all persons regardless of race, creed, color, sex, sexual orientation, national origin, age, disability or marital status.
- Must provide food free of charge or obligation.
- If preparing and/or serving meals on site, applicant must have a permit or submitted an application for a permit to operate a food service establishment from the Westchester County Department of Health.
*PLEASE NOTE*
- Submission of an application does not guarantee receipt of an award.
- Written appeals regarding grant amounts must be made within 20 days of the receipt of the grant notification email. Appeals will be reviewed by the HPNAP Advisory Committee, which retains the right to make the final award determination.
HPNAP Application: Online Learning Workshop:
- First time applicants MUST attend a HPNAP application workshop (see below). All repeat Applicants are encouraged to attend.
- Workshop Dates(s) will be provided through a separate communication allowing you to sign-up in advance.
- After you choose your date Feeding Westchester will send an electronic calendar invite. Be on the lookout for the invitation. Please make every effort to attend if you are applying for HPNAP grant money. Any questions that arise while filling out the application can be addressed at these workshops.

Fiscal Year Applying for:*
Name of person completing form:*

First NameLast Name
What is your current role at this feeding site:*
Name of Feeding Site*
Phone Number of person completing form:*
Please enter a valid phone number.
Email of person completing form:*
example@example.com
Main Contact Information (Your Agencies Executive Director/Main Contact):*

First NameLast Name
Phone Number (Your Agencies Executive Director/Main Contact):*
Please enter a valid phone number.
Email (Your Agencies Executive Director/Main Contact):*
example@example.com

Overall Application
Is this your first time applying for HPNAP funds?*

YesNo
Partner Name (as shown in the shopping portal)*
Partner ID Number:*
HPNAP ID Number (enter if you know):

FOOD SAFETY: All Soup Kitchens must carry a current permit from the County or State Department of Health in order to be eligible for HPNAP funding. If awarded funding, a one-month menu and proof of health permit will be required.
Do you have a current and valid Westchester County health permit?*

YesN/A- We are a Food Pantry
Please provide expiration date of current health permit:*

MonthDayYear
Date
Please provide current permit number: *
Please list all current staff or volunteers with a valid ServSafe Certificate as well as their certificate number (please note- all Westchester County hot meal programs are required to have a certified food protection manager on site during food preparation and service).*

HPNAP OPEN TO PUBLIC REQUIREMENT: "Food assistance provided through a food pantry, soup kitchen, or shelter/residence program is considered open to the public if the meal service is inclusive of all populations without regard to gender, race, color, ethnicity, age, nationality, citizenship, marital status, sexual orientation, gender identity, religious affiliation, income, disability, and health status. To be open to the public, these operations will not exclude any population group described above from receiving food assistance services upon first request or repeat visits for food. This open-to-the-public definition does not affect the ability of organizations to limit services to a particular geographic area, establish frequency of visits, or have a ceiling on the number of individuals the organization is able to feed (based on funding)."
Does your Emergency Food Program (EFP) meet HPNAP's Open-to-the-Public definition as stated above?*

YesNo
If "no", please explain:
Would your Agency like to apply for a HPNAP Food Line of Credit for this Fiscal Year? (Partners who are awarded this grant will use it on eligible items from Feeding Westchester's inventory)*

YesNo
Please indicate the requested grant $ amount for Purchased food line (Enter "0" if not applying - Max 8,000).*
Green Thumb Distribution Enrollment: Green Thumb is a fresh produce initiative that provides seasonal fruits and vegetables for community distribution, along with nutrition education resources such as recipes and culinary tips that promote health and wellness. This opportunity is available to food pantries shelters, and soup kitchens interested in enhancing their offerings with nutritious, fresh foods. Is your agency interested in participating in the Green Thumb initiative?*

YesNo
Green Thumb quantities are allotted based on bags distributed and meals served. 1 bag represents 1 household to be served. Delivery/Pick-ups are limited to once per month. Please indicate the requested number of bags needed per distribution (Maximum bag allotment is 300 per month)*
Are you requesting delivery or pick up for Green Thumb? (please note, deliveries require a minimum of 100 bags. There is no minimum for pick up.*
Please provide a contact person for all Green Thumb inquiries including, delivery/pickups and cancellations*

First NameLast Name
Email of Green Thumb Contact Person*
example@example.com
Phone Number of Green Thumb Contact Person*
Please enter a valid phone number.

Green Thumb Date Requests

(Page 1 of 2)

Green Thumb Calendar 2025-2026: Below, you are picking
dates for the time period of July 2025 through June 2026.

Select a first choice and second choice. We will do our absolute best to accommodate your first choice however, we cannot guarantee that it will be granted. When considering your delivery/pick up dates, please take into consideration upcoming holidays, closures, and your organization’s overall needs. Please note, in the event that a Feeding Westchester holiday closure falls on a Monday, Green Thumb deliveries and pick-ups are scheduled to begin on the Wednesday of that week. In the event that a FW holiday closure falls on a Monday and your delivery is on a Tuesday, you will not receive a Green Thumb delivery that month.

TIPS:
(1) Please refer to your regular distribution dates as they will assist you in completing the Green Thumb calendar.
(2) Provide your preferred delivery/pick up dates below. Please do not skip this step. REMINDER - your Green Thumb can only be delivered on the same day as your assigned regional delivery day. Feeding Westchester cannot deliver outside your assigned regional delivery day. (Example: If the scheduled delivery in your region is on a Thursday, you may only select a Thursday for Green Thumb delivery date to coincide with your normal delivery. The only exception to this is for those partners (mainly Yonkers) whose normal delivery days are Mondays, which Green Thumb does not operate on). Should you have extenuating circumstances that require a day outside of your regional delivery day, please indicate in the box provided below.

Feeding Westchester staff will contact those awarded the Green Thumb grant and give all info (dates, bag amounts, etc.) in June 2025. Failure to provide all calendar
dates will result in delay of your grant award. Please note, applying for Green Thumb does not guarantee an award.
July 2025 - Preferred Date*

MonthDayYear
July 2025 - Back-up Date*

MonthDayYear
Aug 2025 - Preferred Date*

MonthDayYear
Aug 2025 - Back-up Date*

MonthDayYear
Sept 2025 - Preferred Date*

MonthDayYear
Sept 2025 - Back-up Date*

MonthDayYear
Oct 2025 - Preferred Date*

MonthDayYear
Oct 2025 - Back-up Date*

MonthDayYear
Nov 2025 - Preferred Date*

MonthDayYear
Nov 2025 - Back-up Date*

MonthDayYear
Dec 2025 - Preferred Date*

MonthDayYear
Dec 2025 - Back-up Date*

MonthDayYear

Green Thumb Date Requests

(Page 2 of 2)
Jan 2026 - Preferred Date*

MonthDayYear
Jan 2026 - Back-up Date*

MonthDayYear
Feb 2026 - Preferred Date*

MonthDayYear
Feb 2026 - Back-up Date*

MonthDayYear
March 2026 - Preferred Date*

MonthDayYear
March 2026 - Back-up Date*

MonthDayYear
April 2026 - Preferred Date*

MonthDayYear
April 2026 - Back-up Date*

MonthDayYear
May 2026 - Preferred Date*

MonthDayYear
May 2026 - Back-up Date*

MonthDayYear
June 2026 - Preferred Date*

MonthDayYear
June 2026 - Back-up Date*

MonthDayYear

If any of your date choices DO NOT fall on your assigned regional delivery date, please explain in detail why.*
If you are closed or would not like Green Thumb for specific months, please clarify below.*

Program Mission and Impact: Please share the mission of your program and describe how you actively enact this mission through your services. Explain the overall impact your program has on the community and those you serve.
Program Uniqueness: Committee members are asked to consider what sets your program apart from others in the community. Please describe the unique aspects of your program, including whom your program serves, any special considerations made for those who may be at greatest risk, and how your services differ from other programs in the area. You must be detailed in your description, as all applications are scored. This is your chance to stand out.*
Pantry Choice or Meal menu: Provision of nutritious and adequate pantry bags and/or meals is a priority of both HPNAP and FW. Based on your service type, answer the following:
Food Pantries: A client has stopped by to pick up food for their household. There are a total of 4 people including the client within the household. Please describe in detail, the contents of items used to pack pantry bag to serve this household size. Be sure to note the food groups offered, quantities (e.g. 2 cans fruit, 1lb chicken), and any special options or alternatives offered. *
Soup Kitchen: Your organization has just opened its doors to provide fresh meals to the community. Please describe in detail your menu pattern for a full week. Be sure to indicate what meal(s) are offered (e.g., breakfast, lunch, dinner), the food types of items offered (e.g. brown rice, baked chicken, roasted carrots), as well as any special options or alternatives offered. If you are aware of portion sizes, please indicate as well. *
Please upload your pantry bag packing guidelines or if a meal program your menu for 1 month. You can only attach common "photo/picture" files to the below such as .jpg, .gif, .jpeg, .tiff, .png (HINT: take a screen snip, save and then upload or drag and drop)*

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Grant Impact: How would the requested grant funds improve your program's ability to provide food assistance to food insecure people? List your program goals and deliverables leading to improving the quality and/or quantity of food assistance during the applicable grant year. Please be as detailed as possible to ensure maximum points. Your answer should represent a clear understanding of your agency needs. If you have any new projects or additional services you are thinking of implementing in the coming year, please include. ***You must be detailed in your answer. All applications are scored. *
Funding Sources Disclosure (For informational purposes only – this question will not be scored): Please list all funding sources your organization currently receives that support the expenses for which you are requesting HPNAP assistance (e.g., salaries, rent, utilities, food purchases, equipment, transportation).This question is not weighted in your final score, but it helps Feeding Westchester better understand the financial needs of our partners and how to equitably allocate resources. For each source, please include: Funder Name; Type of Support (e.g., grant, donation, government funding); & Amount (if known)*
Will you be applying for Operations Support? (PLEASE NOTE: if you select "No" to this question, your application will automatically be redirected to the Signature page, you will not be able to return to apply for Operation Support or review any of the application. This assumes you are done with the application.)*

OPERATIONS SUPPORT BUDGET PROPOSAL

*Please answer every question that is applicable. Incomplete applications will be disqualified. * You may only request funding for 2 out of the 5 categories. HPNAP Operations Support awards are not to exceed $6,000. NOTE - Applicants may only submit 3 categories requests if the 3rd category is for Equipment. In this case, the total $ amount requested may be increased to $8,000.
CATEGORY 1: SUPPORT STAFF FUNDING (All applicants must answer the below questions - Remember your Agency may only apply for a max of 2 out of the 5 categories totaling $6,000 or less)
Did your Agency receive HPNAP Operation Support Staff funding last year?*
If yes, please provide $ amount of Support Staff Funding your Agency received last year:*
Is your Agency applying for Support Staff Funding this Fiscal Year?*
Indicate the $ Amount your Agency is requesting for Support Staff this Fiscal year:
Title of Staff Position you would like to fund:
SUPPORT STAFF EXPLANATION: (1) Explain why this staff position is required at your Agency. (2) List the specific duties this staff person performs highlighting those related to food assistance. (PLEASE NOTE - only direct service workers may be funded. Administrative workers will not be funded.)
Number of hours per month the staff person would work on food assistance:
What is the pay scale?
Clarify Per Hour, Date, Yearly
Number of months this position will work during the Fiscal Year (July - June):
DOCUMENTATION REQUIREMENTS: If awarded the grant, which form(s) of documentation will your Agency provide as back-up proving the use of the grant funds? IMPORTANT - Agencies who are unable to provide the adequate proof of expenditures or submit them within the agreed upon time frame will be required to return grant $ award*
Who will be responsible for submitting the documentation?*

First NameLast Name
Phone Number*
Please enter a valid phone number.
Email*
example@example.com

CATEGORY 2: UTILITIES FUNDING (All applicants must answer the below questions - Remember your Agency may only apply for a max of 2 out of the 5 categories totaling $6,000 or less)
Did your program receive HPNAP Operation Support Utilities Funding last year?*
If yes, please provide amount:
Is your Agency applying for Utilities Funding this Fiscal Year?*
Indicate the $ Amount your Agency is requesting for Utilities Funding this year:*
UTILITY REQUEST EXPLANATION: (1) Please list the utilities for which you are requesting funding. (2) Explain clearly how this $ amount was estimated. (For example, was it based on expenses in the past, or did you use estimates of how much it costs to operate a freezer or other equipment?) NOTE - Copies of bills are not required for the application but are required for documentation if you receive a grant for utilities. Please note: Trash and recycling removal, pest control services, and sewer charges as well as telephone costs and costs associated with other than food service or storage areas are not fundable.*
DOCUMENTATION REQUIREMENTS: If awarded the grant, which form(s) of documentation will your Agency provide as back-up proving the use of the grant funds? IMPORTANT - Agencies who are unable to provide the adequate proof of expenditures or submit them within the agreed upon time frame will be required to return grant $ award.*
Who will be responsible for submitting the documentation?*

First NameLast Name
Phone Number*
Please enter a valid phone number.
Email*
example@example.com

CATEGORY 3: SPACE FUNDING (All applicants must answer the below questions - Remember your Agency may only apply for a max of 2 out of the 5 categories totaling $6,000 or less)
Did your program receive HPNAP Operation Support Space funding last year?*
If yes, please provide amount:*
Is your Agency applying for Space Funding this Fiscal Year?*
Indicate the $ Amount your Agency is requesting for Space Funding this year:*
SPACE REQUEST EXPLANATION: Please describe (1) The current rental agreement (2) The rent/tenant fee from the organization that provides the space.(Include this information even if you previously received an Operations Support grant. Only space used for food service, distribution, or food storage is eligible for funding.) NOTE - If awarded funding, you will be required to provide documentation of your rental agreement.*
DOCUMENTATION REQUIREMENTS: If awarded the grant, which form(s) of documentation will your Agency provide as back-up proving the use of the grant funds? (IMPORTANT - Agencies who are unable to provide the adequate proof of expenditures or submit them within the agreed upon time frame will be required to return grant $ award*
Who will be responsible for submitting the documentation?*

First NameLast Name
Phone Number*
Please enter a valid phone number.
Email*
example@example.com

CATEGORY 4: FOOD SERVICE PAPER PRODUCTS & OTHER SUPPLY FUNDING (All applicants must answer the below questions - Remember your Agency may only apply for a max of 2 out of the 5 categories totaling $6,000 or less)
Did your program receive HPNAP Operation Support funding for Food Service Paper Products & Other Supplies last year?*
If yes, please provide amount:*
ELIGIBLE ITEM EXAMPLES: Plastic & paper shopping bags, cardboard boxes..... Meal programs are allowed additional item such as plates, cups, bowls, napkins, knives, forks, spoons, plastic wrap, and aluminum foil.

***NOTE - Supplies not necessary to the provision of food, such as office supplies, toilet paper, and cleaning materials are not eligible.
Is your Agency applying for Food Service Paper Products & Other Supplies this Fiscal Year?*
Indicate the $ Amount your Agency is requesting for Paper Products & Other Supplies this year:*
FOOD SERVICE SUPPLY REQUEST EXPLANATION: Please explain clearly (1) The items and number of that you are requesting funding for (2) How this $amount was estimated (3) Why your Agency requires these items for its food service. NOTE - Copies of estimates are not required for the application, but proof of purchase documentation is required if you receive a grant.*
DOCUMENTATION REQUIREMENTS: If awarded the grant, which form(s) of documentation will your Agency provide as back-up proving the use of the grant funds? (Example of eligible documentation - Copies of vendor invoices, itemized cash register receipts and copies of cancelled checks) IMPORTANT - Agencies who are unable to provide the adequate proof of expenditures or submit them within the agreed upon time frame will be required to return grant $ award)*
Who will be responsible for submitting the documentation?*

First NameLast Name
Phone Number*
Please enter a valid phone number.
Email*
example@example.com

CATEGORY 5: TRANSPORTATION FUNDING: (All applicants must answer the below questions - Remember your Agency may only apply for a max of 2 out of the 5 categories totaling $6,000 or less)
Did your program receive HPNAP Operation Support Transportation Funding last year?*
If yes, please provide amount:*
Is your Agency applying for Transportation Funding this Fiscal Year?*
Indicate the $ Amount your Agency is requesting for Transportation Funding this year:*
TRANSPORTATION REQUEST EXPLANATION: (1) Describe clearly how your Agency plans to use these requested funds (2) Which of the 2 allowable options you are requesting: Rent/Lease or Mileage Option (3) How often does your agency use this transportation (4) Why is this transportation needed. PLEASE NOTE - HPNAP funds will only cover transporting food from source to the EFP (Agency) site and not the cost for delivering food from EFP site to pantry recipients. For rent/lease options only: Vehicles must be cargo-type vans or trucks. Your Agency will be required to provide two (2) quotes from separate truck rental companies or a copy of your current contract and payment receipts before being awarded any grant $*
DOCUMENTATION REQUIREMENTS: If awarded the grant your Agency will be required to provide the below documentation as back-up proving the use of
the grant funds?
IMPORTANT - Agencies who are unable to provide the adequate proof of expenditures or submit them within the agreed upon time frame will be
required to return grant $ award)
*** DOCUMENTATION AGREEMENT: If you are awarded Transportation support, to verify transportation costs, you must agree to maintain the followi
documentation:
(1) Records indicating the payment of funds for vehicle rental/lease option (Rental trucks receipts must be accompanied with proof of payment)
(2) Mileage logs showing dates, destination, and odometer reading of mileage incurred on vehicles
(3) Records (receipts, invoices, bills of lading, etc.) indicating that the transportation costs charged to the state were required to move food from the
source to the EFP (Agency) site
(4) Receipts dated BEFORE beginning of grant award time period will not be accepted
Do you agree to the above Documentation Requirements?*
Who will be responsible for submitting the documentation?*

First NameLast Name
Phone Number*
Please enter a valid phone number.
Email*
example@example.com

CATEGORY 6: FOOD SERVICE (CAPITAL) EQUIPMENT (This may be a 3rd category choice if you've already chosen 2)
Did your program receive HPNAP Operation Support for Equipment last year?*
If yes, please list the Equipment that awarded:*
Is your Agency requesting any Capital Equipment (Ref/Freezers/Stoves) or any Other Food Service types of Equipment this Fiscal Year?*
CAPITAL EQUIPMENT REQUEST:

NOTE: If awarded, your agency will be contacted directly to coordinate the purchase of the proper size equipment related to your location and to confirm delivery time frame of equipment. Please note that typically only one piece of large equipment will be awarded and you are not required to submit a bid for these Capital Equipment items since Feeding Westchester will facilitate the purchase through approved vendors.
Please choose your agency's equipment request from the below listing:

Single Door RefrigeratorDouble Door RefrigeratorSingle Door FreezerDouble Door FreezerStove/Oven
IMPACT OF CAPITAL EQUIPMENT: Clearly explain (1) why your Agency needs the requested equipment (2) What it will be used for (3) the impact it will make your feeding program and any other related reasoning.
INSTALLING & MAINTAINING: Explain how your agency will cover the costs for installing, operating, maintaining, and repairing the requested equipment. If capital improvements become necessary because of the equipment selected, the applicant must explain how these costs will be covered. NOTE - HPNAP Operation Support grants will not fund wiring or plumbing work, or building alterations. Remember to check the voltage and measurements of the equipment prior to delivery.
IF REPLACING EQUIPMENT: Explain why the current equipment needs to be replaced. If you are not replacing equipment please state. NOTE - If HPNAP equipment is being replaced, and you have not already submitted a disposal form, please call Feeding Westchester at (914) 923-1100 to request a form. No HPNAP equipment may be disposed of without prior written permission.
Have you completed your Agency's Equipment Requests or are you requesting "Other Food Service Equipment"?

OTHER FOOD SERVICE EQUIPMENT REQUESTS:

If you are requesting other types of Food Service equipment (such as metal
shelving, hand trucks, metal storage cabinets, tables (client choice pantries only), roller conveyor belt, etc.) Please list them below in the following questions - You can request a maximum of four (4) different items.

Attach a clear photo for each of the below required attachments. You can only attach common "photo/picture" files to the below such as .jpg, .gif, .jpeg, .tiff, .png (HINT: take a screensnip, save and then upload or drag and drop)

NOTE - These items will only be considered if quotes from three (3) suppliers are uploaded. Quotes must include the name of the company providing the quote.
Other Equipment Request #1 - Must have 3 quotes with the name of the company/vendor.

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Other Equipment Request #2 - Must have 3 quotes with the name of the company/vendor. (Leave this blank if you are not requesting) File Upload

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Other Equipment Request #3 - Must have 3 quotes with the name of the company/vendor. (Leave blank if you are not requesting)

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Other Equipment Request #4 - Must have 3 quotes with the name of the company/vendor. (Leave this blank if you are not requesting)

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OPERATIONS SUPPORT FUNDING REQUEST PRIORITY

Many times we are not able to award all requests and would like to know which is most important to you. Please specify your requests in priority order
Please indicate your request that is 1st Priority:
Please indicate your request that is 2nd Priority:
Please review and make sure your application is complete, once you move forward your application will be signed and submitted.

SIGNATURE: - Please electronically sign here indicating you have the authority to submit this application on the behalf of your Agency and that you agree to terms and conditions.

Clear
Should be Empty:

HPNAP 2025 - 2026 Application

Overall Application

Agency Location

Neighbors Served

FOOD SAFETY: All Soup Kitchens must carry a current permit from the County or State Department of Health in order to be eligible for HPNAP funding. If awarded funding, a one-month menu and proof of health permit will be required.

OPERATIONS SUPPORT BUDGET PROPOSAL